What are you responsibilities for your Landlord Certificate?

The Gas Safety (Installation and Use) Regulations 1998 outline your duties as a landlord to make sure all gas appliances, fittings, chimneys and flues are safe and working efficiently. If you’re letting a property with gas appliances installed, you’ve got three main legal responsibilities:

Gas safety checks

To ensure your tenants’ safety, all gas appliances and flues need to undergo an annual gas safety check – and always by a Gas Safe registered engineer. Once this has been done, you’ll be given a Landlord Certificate (a Landlord Gas Safety Record) with details of all the checks that were carried out. It can also be referred to as a CP12 certificate.

You can arrange for a gas safety check to be carried out any time from 10-12 months after the last check, without affecting the original check expiry date. If it’s less than 10 or more than 12 months after the last check, you’ll end up with a new deadline date – 12 months from the most recent check.

Appliances owned by your tenants aren’t your responsibility – although it’s still up to you to ensure the safety of any connecting flues, unless they’re solely connected to the tenants’ appliance.

Gas Safety Record

Following the annual gas safety check and receipt of your Landlord Gas Safety Record, you’ll need to provide a record of this check to your tenants. By law, a copy of your Landlord Gas Safety Record should be given to your current tenants within 28 days of the gas safety check – and for new tenants, you’ll need to provide this at the start of their tenancy.

For rental periods of less than 28 days, just make sure you’ve clearly displayed a copy of your record within the property. You’ll need to keep copies of this gas safety check record until a further two checks have been carried out..


You’ll need to make sure that all gas pipework, appliances, chimneys and flues are kept in safe condition. Check the gas appliances’ manufacturer guidelines to find out how often a service is recommended. If you haven’t got access to these, we’d recommend an annual service – unless your Gas Safe registered engineer suggests otherwise.

Installation pipework isn’t covered by the annual gas safety check, but both we and the HSE recommend that when you request a safety check, you ask your Gas Safe registered engineer to:

So, by law, landlords must have a valid Landlord Certificate (CP12) every 12 months which simply demonstrates that:

  • Pipe-work, appliances and flues provided for tenants are maintained and working in a safe condition
  • That all appliances and flues that they provide are installed to current regulations
  • That the engineer that is carrying out the safety check is qualified and is working within scope
  • That the engineer is registered with Gas Safe – check the register here
  • All gas equipment (including any appliance that the tenant owns) is safe or removed before letting
  • A gas safety certificate (CP12) is provided to the tenant within 28 days or before reletting
  • The landlord/letting agent must keep a copy of the gas safety certificate (CP12) for 2 years

So, let us give you one less thing to worry about. Our service provides you with our expert safety advice and landlord gas safety check and Landlord Certificate (CP12) so you can let out your property. Our Gas Safe Registered engineer will inspect your gas meter, carryout a gas tightness test, appliances and flues to ensure they are safe and comply with current regulations, plus you will benefit from online access to your Landlord Certificate (CP12) and receive annual reminders.

You can contact us online to get a free installation quote or book an appointment convenient to you here.